The meeting of the Executive Committee ("EC") was called to order by the President at 7:40 PM. Present were Paul Rosenzweig, Mark Handel, Steve Verna, Pete Long and Warren Quennell. Absent were Derek Ryan and Lelia True.

1. President's Report

   1. Patton Lawsuit - The lawsuit is concluded. The EC voted honorary memberships for the attorneys who represented us with suitable gifts to be presented. The EC directed the President to express appropriately, the gratitude of the Society to USA Rugby for the coverage provided by its CIPP program.

   2. Upcoming Exchanges - The President designated Steve Verna as leader of the Durham exchange with responsibility for overall logistics management including the procuring of suitable gifts etc. The EC agreed in principle to the prospect of an exchange with East Midlands in 2005. The President noted that he would be out of the country during the Spring 2005 portion of the exchange and accepted Mark Handel's volunteer to serve as administrative head of the exchange. The EC noted upcoming MAARS exchanges and designated referees for Exchange to Jackelope (subject to availability).

   3. Women's World Cup - The EC noted with pleasure Kati Kovacs' designation for a potential Women's DriP program for referee development with the hope of producing American referees for the next Women's world cup.

   4. MARRS Issues - The EC expressed its continued support for the use of the PSRFR/UK exchanges in supporting MARRS appointment requests and identified the exchanges as the highest PSRFR priority. The EC agreed to a proposed exchange with EPRRS regarding Pumpkinfest and Washington Women's Ruggerfest.

   5. Grant Reports - Grants to Hyde School and the DC Summer program were well used. The EC directed the President to arrange for summary presentations to the membership during the Fall season.

2. Treasurer's Report

   1. Status of Transfer - Transfer of authority from former Treasurer, David Mildner, to Mark Handel is not yet complete. There have been bureaucratic snafus at the credit union that we anticipate will be resolved shortly.

   2. Treasurer's Resolutions - The EC moved, seconded and unanimously passed the resolution relating to Incidental Spending Authority appended hereto as exhibit A. The EC authorized the Treasurer to develop and promulgate formal rules relating to fees incurred because of Late Game Cancellations; and Fees for Touch Judges (at 50% of a game fee for TJs who do not ref another game at that venue).

   3. High School Fees - The EC considered the mechanics of the implementation of the new High School fee structure for next year and appointed Pete Long to work with Buzz McClain, Dan Soso and Lee Kelly on a suitable mechanism.

   4. Web Site Advances - The EC reviewed and applauded the revisions to the web site and expressed its thanks to Mark Handel and Mauricio Sanmartin

   5. Kit Purchases - The EC adopted a new policy of providing a red PRFR jersey to each member who referees two games. The EC directed the Treasurer to make the requisite purchases and to work with the Allocations Secretary and Development Officer to determine who is retroactively eligible. The EC reaffirmed its policy of providing full kit at 80% discount to all members who referee 18 games/2 seasons and directed the Treasurer to make the requisite purchases and provide the kit to those identified by the Allocations Secretary as qualified to receive the kit.

   6. PSRFR Membership Fees - The EC considered and deferred a proposal to require members to pay the annual fee directly as a "buy-in" incentive strategy.

3. RDO Report

   1. New Ref Outreach - The EC recognized the need to do outreach to potential new referees, in particular those who are doing High School matches. The EC directed the RDO to identify and appoint a "Recruitment Officer." Buzz McClain's name was well-regarded as a candidate.

   2. Enhanced Feedback for Refs - The EC reviewed plans for greater feedback to referees on a regular basis. The RDO will renew efforts to have open communications. All members are reminded that the RDO's door is always open.

   3. Increasing Evaluations - Plans for a Level II evaluators course in the Society are on hold, pending revisions to the USA evaluator training program mandated by the IRB. The President will identify the earliest practicable date for such a course.

   4. RDC Promotions Recommendations (for approval) - The EC approved the following promotion recommendations made by the RDC (all contingent upon passage of the Level I certification program if not yet completed): To C2 - Tom Lyons; To C3 - Brandie Craighead; Joe Drummond; Jeff Harpold; Mike Hill; and Gabe Ortiz. Congratulations and suitable recognition to be made at the first Society meeting.

4. Allocations Report

   1. Fall Update - The Allocations Secretary reviewed the initial fall allocations and reported that the new data entry system was working well, with 95% accuracy. A few corrections need to be made and preliminary assignments through September 11 were reviewed.

   2. Increasing Referee Participation - The EC noted that "part-time" referees need to be encouraged to participate fully and should be incorporated in the enhanced new ref outreach program.

   3. Coordination of Pennsylvania Events - The AS noted his insistence that for long travel to Pennsylvania, clubs are obliged to provide overnight lodging if request. All referees may make this request when assigned. Please advise the AS of instances of non-complaince.

   4. Authorization of Payment to Web Data Entry Operator - The EC authorized the payment of $150 to a staff member who works with Pete Long who did the data entry for the Fall games on the web site.

5. Training Report

   1. Issues for Training - The Training Officer reviewed training plans for the Fall which prominently include game management issues and tackle law. The EC endorsed the TO's emphasis on management issues over law issues at the training forums.

   2. Medical Training - The EC directed the President to request that USARRA develop a suitable module for referee training on basic medical/injury decision-making. The President was also directed to inquire of NASO as to the existence of any similar programs.

   Whereupon the meeting was adjourned at 9:15 PM

   Respectfully submitted,

   Paul Rosenzweig, President PSRFR